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Organization- Summer Strategies to Prepare for the
Upcoming School Year
Erin LeFevour, M.Ed.
Transitioning from a relaxing summer to the busy schedule and structure of the school day can be a difficult adjustment for some. By creating a solid organization system over the summer, the transition from August to September can be made easier. By practicing strategies pertaining to time management, organization of materials, and work completion your child can become more comfortable and confident about the upcoming school year. Here are a few suggestions to practice organizational skills over the summer.
Time Management
Your child may become much more organized when doing something he or she enjoys and is good at, such as performing a science project, building a go-cart, or painting a mural. He or she may need to break the project down into mini-tasks, plan ahead to allot time for each task, organize materials so nothing gets lost, etc. You can show your child how to use some of these same strategies on required projects of less interest (i.e., book report, research paper).
Before going to bed, your child can check off his or her accomplishments and document how long each took to complete. Make and use a “Time and Accomplishment Record” to help estimate and allocate time for planned activities such as cleaning his or her room. Keeping these records can help make your child more aware of time and organization and can help improve self-monitoring.
Emphasize efficient time management by meeting with your child each Sunday evening to help plan and record work and activities for the coming week, using either a desk calendar or computer software. In the summer, these activities could be leisure-focused, such as play dates, baseball games, camp, etc. As the school year begins, slowly begin adding academic tasks as part of this planning. Part of this meeting should include discussing how long each activity is likely to take. Time should be included for spontaneous unscheduled events. By becoming comfortable with this time management routine over the summer, it will make for a smooth transition into using this strategy for the school year.
Using checklists is a very easy way to organize extended work and facilitate timely transitions. Checklists also provide built-in reinforcement as it can be very satisfying to check off tasks as they are completed. Use checklist for various tasks throughout the summer. A morning clean-up checklist could look like this:
8:00am – breakfast
8:30 – get dressed
9:00 – help with yard work
9:30-9:45 break
9:45-10:15 finish yard work
10:30-10:50 shower and get dressed
11:00 get picked up for baseball practice
Your child may need a fair amount of coaching in how to create and use checklists, but as he or she gains experience it should become his or her responsibility to use them independently.
Materials Management
You can help your child set up a well-organized study or workspace at home in preparation for the upcoming school year. His or her bedroom may not be the best choice, since it may have many distractions. Bring your child with you to the store and be creative and flexible in picking out a variety of supplies to aid in organization (e.g., multiple binders, single accordion file folder, etc.). Outfit the desk with pens, highlighters, paper, rulers, reference books, and other materials your child will need. Drawers in the desk or table should be well labeled with contents (pencils, paper, stapler, ruler, etc.). One drawer should have color-coded folders for different subjects in school, to save papers from each class. There can also be specific folders for work in progress and articles related to topics of interest.
Maintaining this organized workspace is critical. If your child cannot or will not do it, then you could take on this responsibility initially, preferably while your child is there to see the modeling. The hope is that he or she will get into the habit of working in a well-organized environment and eventually will strive to maintain such a workplace independently.
In order to keep specific spaces organized keep examples or models available to which your child can refer. Photographs, drawings, or diagrams showing well organized arrangements of materials in different locations or settings (e.g., bedroom, closet, desk, notebook) can serve as references for him or her.
Take time to sort, purge, and organize workspaces. The goal is for your child to be able to efficiently locate what he or she needs, whether it’s school supplies or a deck of cards. By clearing away the clutter around the desk or workspace, you create a space that’s conducive to studying rather than distracting.
When school begins, make this purging session weekly or bi-weekly to ensure that the workspace remains user-friendly.
The book The Organized Student by Donna Goldberg is an excellent resource for both parents and students. This is a practical book full of hands-on strategies to help students with time management, material management, and other organizational skills.
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